Facility & Zoom Reservations

General Reservation Guidelines

 

Reservation: We ask that you use online reservations instead of phone calls or emails. Our office will respond to your query ASAP via email confirmation. Requests must be made at least 48 hours in advance of the meeting. The church office cannot accept any weekend reservation requests starting from 12PM on Friday until the following Monday.

Availability for use: We make reservations based on the church’s needs, and do our best to meet your request(s); however, there is no guarantee that you will be given the room(s) requested. Room availability depends on the room’s reservation status at the time. We reserve the right to reassign your gathering to a different room if needed.

Reservation Cancellation or Extension: The maximal booking period for the reoccurring activity is three months (Dec – Feb / Mar – May / Jun – Aug / Sep – Nov). Additional reservation requests must be submitted should you need to extend your reservation. Please contact us at [email protected] ASAP if you need to make a date/time change or reservation cancellation. Failure to notify us at [email protected] may prevent your current or ongoing reservation from using the same space(s), if at all.

Thank you for your understanding and cooperation!

Indoor Facility Reservations
Resuming at Limited Capacity with COVID-19 protocols as of 4/5/2021

MAKE A RESERVATION

Indoor Facility Guidelines

As we transition to the next stage of our reopening plan, we encourage those who wish to meet in-person indoors to limit gathering sizes to the following based on the current stage and phase:

Current Stage: Yellow

Current Phase: 1


Space Options

  • <15 people in available medium classrooms / 103, 205, 207, 224
  • <25 people in available large classrooms / 153, 204, 221, 222, 223
  • <75 in the Chapel


Time Options

  • Monday: Church Facility Closed
  • Tue-Sat: 10:00 AM- 5:00PM; 6:30 PM-9:30 PM
  • Sun: 10:00 AM-6:00 PM

Once we move into Stage Yellow – Phase 2, we will increase space options and gathering capacity accordingly.

Reservations

  • One group per room per time slot
  • Reservations are required 48 hours in advance

Protocols

We ask all attendees to abide by our current COVID-19 protocols while on church premises:

  1. Temperature to be taken before arriving and should not exceed 100.4 degrees. Additionally, those with a new onset of cough, shortness of breath, nasal congestion, nasal drainage, sore throat, muscle pain, and/or loss of taste or smell should not attend. Please note that temperature check stations are available at the entrances and will be self-monitored.
  2. Masks must always be worn while on-site. Children ages three and older must wear a mask. 
  3. Individuals or family units must be at least six feet apart.
  4. Do not bring food to share. Individual food is allowed.

Facilities Preparation

  • Rooms are disinfected prior to use, unless 48 hours has passed between reserved gatherings.

 

Zoom Reservations

MAKE A ZOOM RESERVATION

Zoom Meeting Guidelines

1. Please use the Zoom room within your reserved time and end the meeting promptly at your scheduled end time. The Zoom lines are shared between different ministries.

2. Remember to log out of the W Zoom account once you have finished your meeting. Opening Zoom again without first logging out may impact other meetings using the same Zoom line.

3. For more zoom meeting guidelines please refer to General Reservation Guidelines .

Outdoor Reservations

CLICK HERE TO MAKE A RESERVATION

As part of some of our ministry changes this fall, we have provided some guidelines for outdoor small groups and are encouraging small groups, if possible while observing the appropriate safety guidelines, to meet outdoors in person to reconnect with one another. We have also designated spaces in our church’s parking lot to help groups meet together outdoors. Our outdoor small group guidelines can be found below.

Outdoor Meeting Guidelines

Before the church is ready to move into the next stage of our re-opening plan, and if local officials have not issued a stay-at-home order, we encourage small groups of less than 10 people to begin meeting in-person OUTDOORS ONLY if the leaders and members are able to safely follow these guidelines:

1) Vulnerable members who are over the age of 65 or immuno-compromised are encouraged to not attend.

2) Temperatures should be taken before arriving and should not exceed 100 degrees. Additionally, any member who has a new onset of cough, shortness of breath, nasal congestion, nasal drainage, sore throat, muscle pain, or loss of taste or smell should not attend.

3) Masks must always be covering the nose and mouth. For families, only children 10 and older must wear a mask.

4) Limit your meeting time to 90 minutes.

5) Individuals or family units must be at least 6 feet apart.

6) Do not hug or shake hands.

7) Do not bring food to share. Individual food is allowed.

8) If you would like to reserve an outdoor spot on church property, please contact the church office at [email protected]

9) For more outdoor reservation guidelines please refer to General Reservation Guidelines

WHCC Outdoor Reservations Map